AAS/DPS Meeting -- Information for Students
Sep 28th
This guide is originally posted at http://dps.aas.org/meetings/attendees, and was revised for post here.
Adrienne Rowe created this document based on information from the LPL Grad Student Handbook on Conferences for the 2007 Fall DPS meeting in Orlando, FL.
Presentation Types
There are three kinds of presentations at the meeting: invited talks and lectures, contributed talks (oral presentations) and contributed posters.
Invited talks and lectures are larger sessions presented by a speaker specifically engaged for the meeting (meaning that the presentation was requested versus offered). Plan to attend these.
The majority of meeting content is contributed by members of the scientific community, and takes one of two formats. Oral presentations last from 5 to 15 minutes, depending on the meeting format, and related talks are grouped in sessions. Posters display research information on large boards or on poster-printouts, which people can inspect at their leisure, typically during coffee breaks between sessions and after the day's sessions. Poster presenters are available to discuss their posters during specific times that are listed in the meeting's schedule, but often also informally at other times between sessions.
Attire
Dress for comfort. You will be moving around a lot, often with an armful of stuff. An empty tote bag brought to a meeting will almost certainly be full for the trip home. Attire at the meeting is generally between business casual and casual (e.g. jeans are usually OK, and there is likely no need for you to wear a tie). Remember, though that you will be among your colleagues, so look presentable. Comfortable shoes are highly recommended, because you will be doing a lot of standing around. Wear your badge to all meeting events, including receptions and banquets.
What else should I bring?
Again, an empty tote bag will be useful, as will a notebook and pen. Depending on location, a swimsuit and sunscreen may be useful. Sunglasses are always in season. Add a camera if you will be sightseeing.
Most meeting venues provide several public-use computers with Internet access, so you could probably get away without a laptop.
Of course, if you are presenting a poster, bring your poster, (thumbtacks are usually provided, but check) and any notes you need for answering questions.
Planning for the meeting
Plan each day in advance. With so many interesting talks, it can be overwhelming to decide where to start each morning. Study the program ahead of time and decide in advance what sessions you want to attend. where to start each morning. Study the program ahead of time and decide in advance what sessions you want to attend.
If you decide to attend talks at simultaneous sessions (e.g., the first half of one session and the second half of another), choose a seat in the back of the room so you can exit discreetly.
If you are presenting a poster or talk, be sure to build in time to prepare. You'll be surprised how quickly the days pass.
While it's not a universal law, some people can feel burnt-out by having gone to too many talks by the third or fourth day of the meeting. Pace yourself.
Almost everyone in our field is friendly. Don't be shy about going up to somebody and asking them about their poster or their talk. However, don't be deflated if somebody you've met before doesn't remember you. Many people have trouble remembering faces and/or names.
If you are giving a poster presentation, be sure to stand by your poster at your scheduled time. Note though that while many people will walk by and gaze at your poster, only some small subset will actually want to interact with you and discuss it. Again, don't be deflated by this—it's normal. There is no need to start your poster spiel with everyone that drifts by your poster.
Speaking of the poster itself, because of the social dynamic of the poster session, it is highly recommended that your abstract and conclusions/summary be readily findable and readable to someone standing a few feet away. A large fraction of the people that see your poster will only want to spend 15 seconds getting the upshot of your results. This is not because your work is poor or because you're new, it's because there are just lots and lots of posters to see! Also, you want these drifters to be able to see your results even if you are at that moment with a cluster of two or three people engaged in deep discussion right in front of the poster.
For many attendees, the meeting means that they get to see old friends that they see normally only once or twice a year. For this reason, it can be difficult to break into a social group. Don't worry, this is normal. An obvious manifestation of this phenomenon happens right before lunch and right before dinner, when people sort themselves into groups to go get food. Don't feel slighted if the person you're speaking with tells you that he/she has other food plans with somebody else (and that implicitly you're not invited). It simply takes time to integrate one's self into the society.
AAS/DPS年会:整装待发
Sep 25th
再度收拾行装,准备上路!目标:美属波多黎各自由邦法哈多镇El Conquistador风景区,内容:参加第41届美国天文学会行星科学分会年会,并作题为"An Overview of Lulin Sky Survey"的海报展示。报告时间:大西洋时间10月7日16:30-18:30(即北京时间10月8日4:30-6:30),报告地点:Caribbean Ballroom(没错,所有的报告都是在舞厅里举行……),展示时间则是10月5-8日。
本来以为海报一两天就能搞定,叶赫那拉也说拿PS做便可,没想到光是文本就写了3天,之后第4天用于发现:PS很难拿来做科研海报,只好弄了一个InDesign,幸好上手很快;忙到第6天,在XF的参谋下终于做好了,结果得意之时,顺手Google了一些以前DPS会议的海报,才发现我的文本又长又难懂,一怒之下,打掉重来。不过这次就驾轻就熟,到了第7天,基本完工,再加了一些装饰,于是总算“独立自主”地把海报做出来了。
旅行安排(均为当地时间):1日到香港;2日上午的航班飞16个小时到纽约转机,再飞5个小时到圣胡安;3日在圣胡安倒时差,顺便看看城市;4日,蹭Harris等泰斗级科学家的车去法哈多;5-9日在法哈多开会;10日去大名鼎鼎的阿雷西博天文台(to 外行朋友:地球上最大的射电望远镜,就是用来找外星人的,据说在电影里出镜率很高的哟);11日一早飞回纽约,接下来两天在纽约闲逛,13日晚上到卡内基音乐厅听费城交响乐团的音乐会(世界顶级的音乐厅+美国三大乐团);14日上午坐火车去波士顿,逛哈佛/MIT还有国际小行星中心,再见见姐夫大人,15日晚上的夜班车去华盛顿;16日逛华盛顿,17日逛费城,18日上午的火车回纽约,下午上飞机,再飞16个小时,19日晚到香港。
America,我来也~~~
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